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International Attendees at Evaluation 2013

International Attendees: The American Evaluation Association (AEA) welcomes attendees from around the world to our Evaluation Conferences This page is designed to help international attendees learn more about AEA's international outreach, available resources, and ways to make the most of the conference experience. Click on any of the topics below to go directly to more information.

Call For Proposals for 2013 AEA International Travel Awards for Conference Presenters:

We are pleased to invite professional evaluators living and practicing in developing countries or countries in transition to submit applications for International Travel Awards to attend and present at the 2013 AEA Annual Conference, to be held October 16-19, 2013 in Washington, D.C., U.S.A. This year we anticipate awarding four International Travel Awards of approximately $2,000 each plus waived conference registration and AEA membership. The awards may be used to cover actual travel costs, food, and shared accommodations. All awards are paid out at the conference as reimbursement of documented expenses, and are paid only to those who are selected, who attend, and who make the anticipated presentation. The International Travel Awards recipients will be notified by July 3, 2013.

Eligibility Criteria: In order to qualify for an AEA International Travel Award, all applicants must meet all criteria below: 

  • Have not previously participated in AEA conferences;
  • Demonstrate good fluency in English, being able to make a professional presentation and sustain a discussion in English (applicants may be interviewed by one of the International and Cross-Cultural TIG Co-Chairs as part of the selection process);
  • Submit a complete INDIVIDUAL application (group applications will not be accepted), including cover letter, budget, curriculum vitae or resume, and 2 letters of reference. No application will be considered without all of these elements;
  • Be a citizen of, and both reside and practice evaluation in, a developing country or country in transition for at least two years (US citizens, or those with dual citizenship between the US and a second country, are not eligible; for a list of countries considered to be developing or in transition, click here);
  • Propose to present at the Evaluation 2013 conference and have at least one proposal accepted.

AEA has offered Type I International Travel Awards for many years and funds are raised through generous donations to a silent auction held annually as well as through the contribution of workshop speakers who donate their honorariums.

Deadline has Passed
Submission Process:
In order to apply for the AEA International Travel Awards, please follow the two steps below:

  1. Review the proposal submission guidelines online by clicking here and then submit a proposal on or before the March 15, 2013 deadline. You may submit a proposal to make any type of presentation focusing on any evaluation topic, although you are encouraged to consider the theme of the conference when choosing a topic; and
  2. Email the following documents on or before the March 15, 2013 deadline to Jan Middendorf at
  • A cover letter, not exceeding one page, noting your interest in applying for the International Travel Award;
  • A completed Evaluation 2013 International Travel Awards Application Form;
  • A current Curriculum Vitae or Resume, and
  • Two letters of support, one of which must come from, and document your membership in, your local evaluation association (if one exists) and verify your full contact information: email, telephone, postal address, and work affiliation.

Proposals should be in English, while letters of support may be in a different language (English, Spanish, or French are preferred).

Expectations: You will be attending the AEA Annual Conference from Wednesday afternoon through Saturday, and, at some point during that time, you will be giving your presentation as scheduled on the conference program. You are welcome to attend pre- or post-conference workshops, but these are not required. Participants in the program will receive special invitations to meet colleagues from around the world and participate in special sessions at the conference.

Selection: A small committee of reviewers from the International and Cross-Cultural Evaluation TIG of AEA will select the travel award recipients based on the following criteria:

  • Quality of the proposal submitted for presentation at the conference (relevance/importance to a broad AEA audience; relevance/importance to the TIG; technical quality; innovativeness; contributions to new AEA members’ professional development; diversity/variety of presentations; and, focus on evaluation methods, theories, policies, and practices),
  • Evidence of leadership in and contributions to the evaluation profession in your country of practice (These contributions can be professional associations or the workplace. Applicants from countries that do not have a professional evaluation association will not be ranked lower than applicants that do have an association),
  • Quality of the supporting documentation (cover letter and letters of support). 

Assistance with Your Proposal and Application: If you are considering applying for an International Travel Award and would like assistance in developing and compiling your conference proposal and/or your International Travel Award application, or determine your eligibility to apply, please contact Jan Middendorf at on or before Friday, March 8, 2013. We will connect you with a coach from AEA's International and Cross-cultural Topical Interest Group.

Application Deadline: Friday, March 15, 2013 at midnight in the Eastern Time Zone in the United States. Please note that this is the same deadline for submitting a conference proposal and that you must have submitted both your conference proposal to AEA and emailed your supporting documents for the Travel Award to Jan Middendorf on or before Friday, March 15, 2013.

Letters of Invitation: For many people, letters of invitation help smooth the visa process and we wish to support international attendees in their efforts to secure the needed travel documentation. However, in order to receive a letter of invitation, the conference organizers must have some assurance that you intend to attend the conference if your travel request is granted. Letters will be issued to those meeting any ONE of the following criteria:

  1. You have been a member of AEA since prior to 12/31/2012
  2. You are scheduled to present at the annual conference
  3. You have completed and paid for 2013 conference registration
  4. You have won an AEA international travel award
  5. You can provide evidence of your work or study in the field of evaluation.

We begin issuing letters of invitation on July 5, 2013 for the 2013 AEA Conference. On or after July 5, if you require a letter of invitation in order to attend the annual conference, please email, indicating "invitation letter" in subject line, the following information to the AEA office at

  • An indication of which of the five criteria above you meet, including documentation of your work or study in the field of evaluation if you meet only criteria #5
  • The full address that should appear on the letter
  • The name and title of the person to whom the letter should be addressed
  • Whether you prefer that the letter be mailed, faxed or emailed (and provide a fax number if that is preferred)
  • The number to which the letter of invitation should be faxed
  • Any other information that you believe is needed in order to process your request for a letter or to develop the letter of invitation.

Letters of invitation will be either faxed or mailed via the United States Postal Service using standard international delivery. Due to the costs involved, AEA cannot send letters of invitation via express mail services. We strongly encourage you to make your request at the earliest date possible. Requests received after October 1st may not be able to be honored. Letters of invitation are sent within three working days of receipt of all requested information. If you have questions about obtaining a letter of invitation, please direct them to the AEA office via email at or via phone at 1-508-748-3326.

International and Cross Cultural Topical Interest Groups (ICCE TIG): The International and Cross-cultural Topical Interest Group focuses on knowledge and information sharing about evaluation in the areas of:

  • International settings, policies and programs, with emphasis on developing countries
  • Economic, social, and human development programs and projects
  • Cross-cultural programs and projects.

At the conference, the ICCE TIG sponsors a strand of sessions focusing on their areas of interest. Under each session listed in the program, you can find its TIG sponsor. This is a great way to narrow down selections during the timeslots when you have over 30 sessions from which to choose! The full program will be posted online in July. The full list of TIGs may be found at

Questions: Please address questions about registration and logistics to the AEA office at or 1-508-748-3326.

We look forward to seeing you at Evaluation 2013.