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International Attendees at Evaluation 2012

International Attendees: The American Evaluation Association (AEA) welcomes attendees from around the world to our Evaluation Conference to be held October 24-27. 2012 in Minneapolis, Minnesota, U.S.A. This page is designed to help international attendees learn more about AEA's international outreach, available resources, and ways to make the most of the conference experience. Click on any of the topics below to go directly to more information.


Call For Proposals for 2012 AEA International Travel Awards for Conference Presenters:

We are pleased to invite professional evaluators living and practicing in developing countries or countries in transition to submit applications for travel subsidies to attend and present at the 2012 AEA Annual Conference, to be held October 24-27, 2012 in Minneapolis, Minnesota, U.S.A. The subsidies may be used to cover actual travel costs, food, shared accommodations, and conference registration. All awards are paid out at the conference as reimbursement of expenses. Those selected will be notified by July 3, 2012.

Eligibility Criteria: In order to qualify for an AEA International Travel Award, all applicants must meet all criteria below: 

AEA has offered Type I International Travel Awards for many years and funds are raised through generous donations to a silent auction held annually. This year we anticipate awarding four travel subsidies of approximately $1,500 each plus waived conference registration and AEA membership.

Submission Process: In order to apply for the AEA International Travel Awards, please follow the three steps below:

  1. Review the proposal submission guidelines online by clicking here. You may submit a proposal to make any type of presentation focusing on any evaluation topic, although we encourage you to consider the theme of the conference when choosing your topic.
  2. Once  you have reviewed and understood the proposal submission guidelines, submit the proposal to present at the AEA Conference by the March 16, 2012 deadline, and
  3. Send an email on or before the March 16, 2012 deadline to Michele Tarsilla at michele.tarsilla@gmail.com with the following documents: 

Proposals should be in English, while letters of support may be in a different language (English, Spanish, or French are preferred).

Expectations: Wednesday evening through Saturday, you will be attending the AEA Annual Conference and, at some point during that time, giving your presentation as scheduled on the conference program. You are welcome to attend pre- or post-conference workshops, but these are not required. Participants in the program will receive special invitations to meet colleagues from around the world and participate in special sessions at the conference.

Selection: A small committee of reviewers from the International and Cross-Cultural Evaluation TIG of AEA will select the travel award recipients based on the following criteria:

Assistance with Your Proposal and Application: If you are considering applying for an international travel subsidy and would like assistance in developing and compiling your conference proposal and/or your travel award application, or determine your eligibility to apply, please contact Michele Tarsilla at michele.tarsilla@gmail.com on or before Friday, March 9, 2012. We will connect you with a coach from AEA's International and Cross-cultural Topical Interest Group.

Application Deadline: Friday, March 16, 2012 at midnight in the Eastern Time zone in the United States. Please note that this is the same deadline for submitting a conference proposal and that you must have submitted both your conference proposal to AEA and emailed your supporting documents for the Travel Award to Michele Tarsilla on or before Friday, March 16, 2012.


Letters of Invitation: For many people, letters of invitation help smooth the visa process and we wish to support international attendees in their efforts to secure the needed travel documentation. However, in order to receive a letter of invitation, the conference organizers must have some assurance that you intend to attend the conference if your travel request is granted. Letters will be issued to those meeting any ONE of the following criteria:

  1. You have been a member of AEA since prior to 12/31/2011
  2. You are scheduled to present at the annual conference
  3. You have completed and paid for 2012 conference registration
  4. You have won an AEA international travel award
  5. You can provide evidence of your work or study in the field of evaluation.

Beginning July 1, if you require a letter of invitation in order to attend the annual conference, please email (indicate "invitation letter" in subject line) the following information to Heidi Nye in the AEA office at heidi@eval.org:

Letters of invitation will be either faxed or mailed via the United States Postal Service using standard international delivery. Due to the costs involved, AEA cannot send letters of invitation via express mail services. We strongly encourage you to make your request at the earliest date possible. Requests received after October 1st may not be able to be honored. Letters of invitation are sent within three working days of receipt of all requested information. If you have questions about obtaining a letter of invitation, please direct them to Heidi Nye in the AEA office via email at heidi@eval.org or via phone at 1-508-748-3326.


International and Cross Cultural Topical Interest Groups [ICCE TIG): The International and Cross-cultural Topical Interest Group focuses on knowledge and information sharing about evaluation in the areas of:

At the conference, the ICCE TIG sponsors a strand of sessions focusing on their areas of interest. Under each session listed in the program, you can find its TIG sponsor. This is a great way to narrow down selections during the timeslots when you have over 30 sessions from which to choose! The full program will be posted online in July. The full list of TIGs may be found at http://www.eval.org/aboutus/organization/tigs.asp.


Questions: Please address questions about registration and logistics to Heidi Nye in the AEA office at heidi@eval.org or 1-508-748-3326.


We look forward to seeing you at Evaluation 2012.